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Executive Assistant to Head and Assistant Head of School

Position Type Adminstrative Assistant
School Name Miss Edgar's and Miss Cramp's School
City, State Montreal, Qc 
Posted 09/15/2021

ECS


We are looking for qualified candidates to fill the following position:


Executive Assistant to Head and Assistant Head of School

Start date: September 2021


Miss Edgar’s and Miss Cramp’s (ECS) is a small school by design. As a community-oriented independent girls’ school in the Montreal-area, we embrace a progressive approach to 21st century learning with a focus on cultivating an entrepreneurial mindset in our students from K-11. The mission of the school is to nurture each student to carve her own future and to care about the future of others as a global citizen in a rapidly changing professional landscape.


POSITION SUMMARY:


The Executive Assistant provides a full range of administrative and strategic support to the Head and Assistant Head of School. The Executive Assistant holds the responsibility for oversight of their offices, functioning as an extension of the administration and ensuring responsiveness, efficiency and warmth so that everyone feels welcomed, respected, and well served. ECS is committed to fostering an inclusive, diverse and respectful environment. We welcome and encourage qualified applicants who share our commitment.


Responsibilities:

Ensures the Head and Assistant Head of School are represented in a professional, hospitable, and responsive manner.

Completes tasks independently, facilitates communication, and anticipates and addresses the needs of the Head and Assistant Head

Manages business communication (phone, email, and mail) applying necessary judgment to determine priorities and importance.

Maintains the Head and Assistant Head of School’s online calendars; prioritizes requests for attention by managing the scheduling of meetings and appointments, coordinates activities and agendas, and uses tact and diplomacy to resolve appointment conflicts due to unforeseen circumstances.

Ensures the Head and Assistant Head of School are provided with the necessary background information and briefing materials for meetings, events, and speaking engagements; researches, organizes, prepares, and presents information in a clear and concise manner.

Makes and manages all travel arrangements for the Head and Assistant Head of School, including airline and hotel reservations, conference and meeting registrations, transportation, etc.

Assists in preparation of professional development days, special events, luncheons, etc.

Prepares and distributes the agenda for all-school meetings.

Reviews, edits, and proofreads various documents.

Performs other duties as assigned by and in support of the Head and Assistant Head of School.


Qualifications and Skills:

Significant experience as an Executive or Administrative Assistant, preferably in an independent school

Ability to make independent decisions, work under pressure, multitask, and see assignments through to completion.

Bilingualism; strong written and verbal skills required in both English and French

Excellent communication, organizational and interpersonal skills

Strong knowledge of Google Workspace, ZOOM and other online platforms

Ability to maintain professional boundaries with regard to the handling of privileged information.

Ability to work an occasional evening, weekend, or early morning.

Commitment to working in and fostering an inclusive community.


To apply, please submit your letter of application and resumé to hr@ecs.qc.ca
by September 27th, 2021.

www.ecs.qc.ca


We thank all applicants, however, only those candidates selected for an interview will be contacted.

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