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Assistant Director, Educational Services

Position Type Administrator / Administrateur
School Name Villa Maria High School
City, State Montreal, Qc 
Posted 10/08/2019


Villa Maria

Assistant Director, Educational Services

Villa Maria is a private French and English co-educational high school founded more than 150 years ago by the Sisters of the Congregation of Notre-Dame. Guided by a daring and innovative strategic plan that led to the admission of boys in 2016, along with its innovative teaching approach and a revised curriculum, the school is actively and firmly carving out a position for itself as a Quebec leader in the field of education. Villa Maria has made it its mission to develop the full potential of its students through a teaching program of the highest order. This program is applied in a modern educational environment where technology is used to support, stimulate and reveal the potential of each of its 1,600 or so students. Villa Maria’s large campus consists of buildings set in an environment of outstanding quality at the heart of Montreal.

The Role

Reporting to the Director of Educational Services, the Assistant Director will be responsible for overseeing teachers and support staff. He or she will ensure the quality of all activities related to school curricula, teaching approaches and learning assessments. Duties will also include monitoring academic and disciplinary files. In compliance with the Education Act, and working collaboratively with teachers, parents and the administration, the Assistant Director will supervise the team in promoting academic success.

The Assistant Director will play a key role in fulfilling the School’s mission. He or she will help foster school spirit among students and strive to increase their success rate. Working in an organizational transformation context, he or she will be tasked with bringing the French and English divisions of the School together to create a strong, unified community. Drawing on a strong sense of creativity, innovation and leadership, the Assistant Director will work in a co-educational environment that embraces pedagogical and technological practices at the cutting edge of education in Quebec.

Key Responsibilities

Strategic Planning

Contribute to the development of the strategic plan, objectives and policies, in accordance with ministerial requirements

Oversee designated strategic planning projects and produce the required deliverables as needed to specified management committees

Ensure stakeholders under his/her authority adopt the measures indicated in the strategic plans and the practices outlined in the School’s mission

Manage specific curricula and ensure teachers appropriate new pedagogical approaches and learning assessment standards and methods

Determine rules for placement of students to maximize their academic success

Attend strategic governance committee meetings as needed

Management of Teaching and Non-Teaching Staff

Oversee assigned teaching and non-teaching staff and fulfill the corresponding duties, including but not limited to the following:

Monitor teaching quality and pedagogical excellence

Manage staff-related matters, including absences, attendance, verbal and written warnings, and the mandatory presence at meetings identified in the collective agreement

Manage personnel in accordance with all applicable policies and collective agreement provisions

Conduct formal and informal appraisals for permanent and non-permanent teaching staff and trainees

Ensure teachers develop their knowledge of and make use of techno-pedagogical tools; check that they complete their required professional development hours in this regard and comply with the School’s technology indicators

Mentor and coach personnel to promote self-sufficiency and foster the conditions for career success

Contribute to developing teacher certification

Help in the recruitment and selection of personnel; welcome and onboard new staff members; ensure sufficient substitute resources are available to replace absent personnel

Ensure department heads, teachers and staff contribute to the development of the future library and the e-learning program

Lead pedagogical meetings with various department heads and teachers to ensure alignment between all stakeholders

Replace the Director of Educational Services during absences

Student and Parent Relations

Manage files of students under his/her responsibility and act as a liaison between staff members, students, parents and the School

Monitor students’ academic progress and create school success plans to ensure every student flourishes

Follow up on any specific challenges faced by students (bullying, conflicts, psychosocial problems, etc.) and develop solutions to help them

Collaborate with the school team and families to monitor the intervention plans for students who have academic/behavioural difficulties

Oversee the resolution process for complaints made by parents or students against teaching or non-teaching staff, or vice versa

Ensure the efficient management of the student resource centre

Represent the administration on the parent-teacher association and attend school events

Oversee students’ behaviour and discipline and help create a sense of belonging for students and pride in their school

See to delivering an excellent level of customer service and serve as a positive ambassador for the School

Administrative Tasks

Manage files of students under his/her responsibility and act as a liaison between staff members, students, parents and the School

Manage the organizational efficiency of the Assistant Director’s office and ensure the processes in place are applied with vigilance

Establish and carefully monitor the budget

Work closely with the school organization office to prepare school events, including open house events, admission exam sessions and welcome day

Coordinate with the school organization office to send out clear, consistent communications to parents and students as needed

Assess all student life activities; oversee the development of the roster of activities and the school calendar; submit an annual report on all activities undertaken

Take part in the School’s promotional activities

Collaborate throughout the year to ensure exam sessions run smoothly, from planning through to marking

Perform all other duties related to the position, as requested by his/her immediate supervisor


Bachelor’s degree in education in a relevant discipline

Minimum 6 credits of graduate studies in educational administration, in a program recognized by the Quebec Education Ministry, with all program requirements to be completed within 5 years


Bachelor’s degree in a relevant discipline combined with in-depth knowledge of the educational milieu and solid management experience

5 to 8 years of experience in a similar position

Solid understanding of Middle School and High School pedagogical approaches

Experience in both primary and secondary sectors

Extensive knowledge of novel pedagogical approaches

Skills and Knowledge

Engaging, influential leadership style

Strong sense of vision, rooted in an innovative pedagogical approach

Excellent people management skills, with an approach based on support, collaboration and engagement

Ability to analyze and synthesize information and make decisions

Strong organizational, prioritization and project/budget management skills

Excellent interpersonal and communication skills, and ability to inspire and work within a team

Self-directing, proactive and creative

Strong analytical and critical mindset and an excellent sense of judgment

Ease in making decisions in a fast-moving, constantly changing environment

Ability to work independently under pressure, meet tight deadlines and achieve desired results

Ability to motivate others, manage change and adapt to an ever-evolving environment

Proficiency in MS O?ce suite (Word, Excel, PowerPoint, Outlook) and Google applications

Knowledge of the Apple environment and its educational technology applications, as well as Smart tools (Kapp, ENI, digital camera and Smart Notebook), an asset

Fluency in written and spoken English and French

For more information or to apply

Please email your résumé to:

Kendra Fayard

Director, Consulting Services

T 514 333-1535 C 514 999-9603


We thank all applicants for their interest. Please note that only those selected for an interview will be contacted.

Our office is located at:

1265, berri street

Suite 800

Montréal (Quebec) H2L 4X4

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